We're here to help

During these difficult times, let us help you continue to stay connected with your parents and clients.

As the COVID-19 pandemic sweeps across the globe, individuals, families, communities, and businesses are adjusting to a new reality. Our hearts go out to everyone around the world impacted by the virus. We extend our sincere gratitude to the selfless healthcare workers on the front lines working tirelessly to battle this unprecedented disease. We understand first hand how this is impacting your schools, businesses and lives.

In an effort to most immediately support your needs and help you navigate this difficult time, we are waiving all setup fees from now until July 2020 for schools and businesses that are impacted by the coronavirus.
pickAtime can assist you in creating an array of scheduling events during this trying time.

For our school clients we can help you schedule events such as:

  • Parent-Teacher Conferences/Check-ins (either by phone or with the option of using a virtual service such as Zoom, Skype, GoToMeeting)
  • Student-Teacher Check-in calls
  • Admission Interviews
  • Online collecting of forms
  • Online Teacher Interviews
  • Special Events such as:
    • Scheduling parents time to clean out a dormitory
    • Equipment check-in/check out
    • IT equipment check-out
    • IT support calls

For our business and health and wellness clients we can help you schedule events such as:

  • Virtual or Phone Interviews (either by phone or with the option of using a virtual service such as Zoom, Skype, GoToMeeting)
  • Online Therapy Sessions
  • Online Home and Health Care Check-ins
This is a small sample of some of the events that you can do with pickAtime. If you have an event idea or need help creating an impromptu event due to COVID-19 reach out to our support team at support@pickatime.com or 888-250-1945 at any time and we can assist you.
Please remember to be safe and to follow the guidelines provided by the CDC.
View a Demo of Parent-Teacher Conferences (Virtual Meetings) event
View a Demo of a School IT Support event
View a Demo of a Phone Interviews event


pickAtime scheduling software
  • Save countless hours of administrative work
  • Eliminate the hassle of pen and paper scheduling
  • Use our powerful administrative software to set up your scheduler
Schedule a call with one of our support staff to view a demo and discuss options for your school or organization.

Schedule A Demo


pickAtime offers scheduling solutions for the online scheduling of appointments and events of all types.
Allow your school or business to easily set up an online scheduling solution to accept registration and appointments for classes, workshops, training, events and much much more.
We've helped more than 10,000 schools and businesses simplify their booking process.


Front End
Available 24/7 on desktop, tablet, and mobile. Include your school or organization name and logo. Customization of front-end messaging. Accept credit card payments online.

Account Setup
Powerful Administrative tool to setup appointment scheduler. Numerous appointment customization options available. Group or individual appointment options.

Appointment Management
Ability to stagger appointment booking. Ability to automatically open up new slots when days, times fill up. Appointments can be automatically synced to most major desktop, mobile, and cloud-based calendaring solutions, including Outlook, Google, and iCal.

Fully customizable email and SMS Messages. Confirmation, Reminder, Custom and Follow-up Email options. Text reminder option.

Multiple reporting options, providing details on booking activity. Reports can be exported, printed, or emailed. Scheduled report delivery options.

Customer Management
Manage customer information. View full customer history and upcoming appointments. Request and View any additional information requested of customer when registering and/or booking. Collect waivers and documents.

Administrative Management
Multiple Administrative Access Levels allowed. Limited access can be set for specific email addresses. Report viewing access only is available. Appointment making access only is available. Full administrative power is available.

All data transmission is SSL encrypted. State-of-the-art computer servers are protected by biometric access protocols and 24-hour surveillance. All information collected by pickAtime is made available only to the client that the customer is making an appointment with.


  • "PickATime is simply by far the easiest, most affordable, and always reliable system for scheduling events. We use the system for parents' conferences. Our school sends a set-up file to pickAtime, they send us a link, which in turn we publish in our Parents portal. Once published, parents quickly log in and we have 85% of the schedule completed in 10 minutes. No hassles, no problems.

    Recommend pickAtime for your school."

    - Andrew Speyer
    Director of IT at Choate Rosemary Hall
  • "Shore Country Day School will celebrate 10 years of pickAtime next year! We first implemented pickAtime for Shore's Parent Conferences in the Winter of 2007. At that time, online signups were a big change for our school. No longer did we post sign-up sheets requiring parents to come into school and compete elbow to elbow for their desired slots! Now, when we open each conference event, parents access the authenticated pickAtime link through our website and we typically see almost half our conference slots fill up within the first hour...all behind the scenes! Parents love being able to schedule appointments from work or when on the go using their smartphone or tablet. Managing optional conference childcare sign-ups and changes to appointments provide even more conveniences for parents as well as streamlining the administrative processes for our staff. Our faculty also rely on easy access to their schedules as they plan for conferences. We have always found pickAtime Support to be exceptionally responsive for any set-up questions or issues. Once a year, when we host a whole school event that requires volunteer sign-up, there is never a charge for this service which we truly appreciate."

    - Susan Morgan
    Director of Technology at Shore Country Day School
  • "We LOVE pick-a-time!

    Being a small school requires our teachers to wear many hats, and do varied tasks which is why we were thrilled to discover how convenient and easy to use Pick-a-Time really is. The service has simplified our onerous scheduling challenges and put our families in the driver's seat, allowing them the freedom to choose times that work best for them. Lastly, it is wonderfully cost effective - saving us time and frustration."

    - Carolyne Cybulski
    Principal / Teacher / Literacy Clinician