pickAtime makes it easy to offer Virtual Parent-Teacher Conferences using your preferred online meeting platform.

With either option you can provide your parents with a choice of an In-Person meeting or a Virtual meeting. 

A single event can contain a mix of Virtual, In-Person, and Choice appointment types, either on the same date or at different times of the day, and even across different teachers. You have two flexible options for setting up virtual meetings:

Option 1: Automatic Integration with Zoom or Google Meet

pickAtime integrates directly with Zoom and Google Meet to automatically generate a unique meeting link for each parent-teacher appointment.

How it works:

  • A unique meeting link is created for each scheduled appointment.
  • The meeting link is automatically included in the parent confirmation email.
  • Works seamlessly for both Virtual and Virtual/In-Person events.

Note: There is no additional cost for using the Zoom or Google Meet integration with pickAtime.

Setting Up Google Meet Integration

To use Google Meet, first ensure Google Sync is set up. (See: Google Calendar Integration for setup instructions)

Then:

  1. Go to Settings / UI Setup
  2. Select Show Advanced Settings
  3. Under Online Meeting Provider, choose Google Meet
  4. Create and publish your event as usual

Once enabled, each booking will automatically include a unique Google Meet link in the confirmation email sent to parents.

For complete details refer to the Google Meeting Options page. 

Setting Up Zoom Integration

To use Zoom, see the full Zoom Integration guide.


Then:

  1. Go to Settings / UI Setup
  2. Select Show Advanced Settings
  3. Under Online Meeting Provider, choose Zoom
  4. Create and publish your event as usual

Each appointment booked will include a unique Zoom link in the confirmation email.


For complete details refer to the Zoom Meeting Options page. 

Option 2: Use Custom Meeting Links Per Teacher

You can also use any online meeting platform (Zoom, Google Meet, Microsoft Teams, Webex, etc.) by manually assigning links to each teacher.

How to Set It Up:

  1. Create your event as usual
  2. Go to the Appointments page
  3. For each teacher, enter their personal meeting link in the Virtual Room field
  4. Do not display rooms on the online scheduler. To hide long meeting links from cluttering the online scheduler:
  • Go to Settings/ UI Setup
  • Under Scheduler Display, uncheck “Display Rooms”

We recommend enabling “Replace the Email Body with the Printable Schedule of Appointments” in Settings / Notification Setup to send parents a table of appointments including the meeting link.