In the Admin UI tool, select the Importer on the sidebar. 


1. Click Sign in to Blackbaud **SKY API requires at least one admin user to be authenticated with Blackbaud ID, has one of the following roles ('Academic Group Manager', 'Schedule Manager' or 'Platform Manager') and the SKY API Data Sync role.** To import Advisory data, you must also have the role of Advisory Group Manager.

2. Click Authorize. You are now set up!

3. Select your event, Import Type, Event and Term, Import


There are 3 different import options. 

To import Academic data for Parent Teacher Conferences, you would do an Academic data import.

  1. Select the import type of PTA event.
  2. Select a specific event to import the class and enrollment data to.
  3. Select Academics from the Offering type.
  4. Select a specific Term ID.


To import Advisory data for Advisory only conferences, you would do an Advisory data import.

        

NOTE, if you remove teacher/class/student data in pickAtime, please be aware that the next time you do a data transport into your event from Blackbaud the data will be added back in. We suggest that you change the class slot type to 'hidden' instead of completely deleting unwanted classes. This way, classes would not get reimported during subsequent manual imports or auto-sync.


To import parent data for an Admission event, you would do an Admissions import. 


NOTE, the Admission import will include contact records with roles: Parent of Candidate; Parent of Incoming Student.


NOTE, contacts imported via admission import do not have the Resource Board on their end. Here you will find how to help your Prospective Parents to access their pickAtime events. 


IMPORTANT NOTE: If your school does not have Academic data with Blackbaud, you will want to do an import of a teacher file, a class file, and an enrollment file. To do this you will need to toggle off the Blackbaud SKY API importer. Go to the Global Setup / Business Setup page, Single Sign On section  and uncheck the Use SKY API Importer option. 

Then Create and Import your data files. See the following sections: 

Teacher File

Class File 

Enrollment File 

Import 

View Your Data

Once you have imported your data you should go to the Class Editor page to confirm that your data is correct.

  1. From the Admin UI on the Events Preview page select your event from the list and click on the  button.
  2. Select the Class Editor tab. This tab will display your list of teachers. If you select a teacher name from the left-hand side then you will see the list of classes for the teacher. See the Modifying Teacher or Room Data section of the manual to add or remove teachers. Clicking on a class will bring up the list of students in that class. 

NOTE, if you would like to view the data in class order, check the box on the far right-hand side "show only classes." See the Moving a Class section to move a class and see the Modifying Enrollment Data section to add or remove students from classes.