Any business that registers students for camps, classes, or other events can benefit from pickAtime's online event registration.

Easy to setup and simple to use, here's how it works:
  • Administrators set up and monitor event schedule
  • Parents/Students log in and view available camps/programs/classes and sign up

Use pickAtime for all your class and camp scheduling needs. Some examples include:
  • Summer Camps
  • Sports Camps
  • Drivers Ed Classes
  • Evening Workshops
  • Swimming Lessons
  • Gymnastics Lessons
  • Summer Class Registration
  • Eliminates Pen and Paper Scheduling
  • Reduces back and forth phone call messaging
  • Give your parents and students 24/7 access to the scheduler
  • Send email reminders prior to event start date
  • Personalized and customized registration forms
  • Accept payments from parents/students upon booking


pickAtime scheduling software
  • Save countless hours of administrative work
  • Eliminate the hassle of pen and paper scheduling
  • Use our powerful administrative software to set up your scheduler
Schedule a call with one of our support staff to view a demo and discuss options for your school or organization.

Schedule A Call

Class / Camp Demos

Try the following demos to experience the way a parent can easily book events using pickAtime.

These demos are just examples of the powerful features that you can use for camp and class scheduling; your organization can easily create a significantly different setup to meet your unique needs.

Summer Basketball Camp
This is a demo for registration for a Basketball camp
View Demo
Robotics Camp
This is a demo for registration for a Robotics camp
View Demo
Book a Birthday Party
This is a demo to book a birthday party
View Demo

Full feature list - CLASS / CAMP

Full feature list - CLASS / CAMP

Download or print our features summary for reference.

Front End
  • Optimized for mobile
  • Customizable login page,with ability to add custom text, custom logo, and links to consent forms, etc.
  • Use scheduling site as stand-alone or as link from client website
  • Available slots can be displayed in a table or text format
  • Provides customer with printable appointment schedule
  • Allows customers to receive Outlook or Gmail calendar invitation they can add to online calendar
  • Allows customer to cancel / reschedule appointment
  • Allows customer to edit their contact information and change their password
  • 24/7 access for online scheduling
  • Will not display other scheduled appointments to customer
  • Provides ability to collect customer and/or appointment specific information upon registration or appointment scheduling

Account Setup
  • Printable Online Manager guide
  • 24/5 M-F email support
  • Ability to control when the scheduler is open and closed to customers
  • Ability to control how far in advance customers can book appointments
  • Ability to control how much time prior to an appointment an appointment can be cancelled
  • Total number of appointments per customer can be limited
  • Total number of appointments by appointment type can be limited
  • Frequency of appointment scheduling by customer can be limited
  • Ability to restrict scheduling access by employee ID, patient ID, or other key field
  • Supports multiple time zones
  • Supports 24 hour clock
  • Supports European date format (i.e. dd/mm/yyyy)

Appointment Management
  • Slot length can be variable
  • Ability to have single or multiple appointments per time slot
  • Supports both one time and periodic appointment scheduling
  • Appointment schedule can be displayed before or after login
  • Ability to search appointments by customer or by date
  • Outlook calendar appointment can be made for appointment provider
  • Supports range of service / appointment types
  • Ability to limit number of appointments per resource / per day. Display your entire day of availability but only allow a fixed number of appointments to be booked.
  • Ability to display rolling number of appointment slots per day, to allow you to fill up early morning slots first

  • Confirmation emails
  • Cancellation emails
  • Reminder emails can be set by customer and/or set by client
  • Multiple reminder emails at specified length of times prior to appointment can be set
  • Email template for all emails can be customized, links to supporting documents, consent forms, images can be added
  • Follow-up and Custom email options available

  • Provides access to real-time reports
  • Excel export option available on reports
  • Ability to set up scheduled report delivery by email
  • Reports can be run for a specific date range
  • Reports can be generated by provider, by location, by event
  • Slot report available displaying all available time slots -- can be used to schedule walk-in appointments
  • Summary report on % of slots filled per location
  • Optional email notification when % of slots exceeds an administrator specified number

Customer Management
  • Provides online searchable parent / student database
  • User defined parent information can be collected
  • Maintains parent appointment history, including appointments scheduled and cancelled
  • Maintains parent log including record of all emails sent

Administrative Management
  • Multiple user access levels available
  • Limited access can be set for specific email addresses
  • Report viewing access only is available
  • Appointment making access only is available
  • Full administrative power is available

  • PickAtime is hosted on dedicated servers in a locked and secure data center.
  • Secure Socket Layer (SSL) technology is used to encrypt the data for transmission.
  • All information collected by pickAtime is made available only to the client that the customer is making an appointment with.


Try pickAtime’s Setup Services. We handle the setup of your scheduler. We create the account, including the setup of your available time slots. Our Setup Services include the customization of the front-end of your scheduler, as well as your email confirmations, reminders and any additional messaging you would like on the site. Email us at for more details. Free for first time clients.