Health and Wellness Appointment Scheduling

PickAtime's Health & Wellness scheduling software allows medical and health care providers to easily take appointments for flu shot vaccinations, covid-19 testing appointments, covid-19 vaccination appointments, health screening exams, and other health & wellness related programs.

Easy to setup and simple to use, here's how it works:

  • Administrator sets up event schedule with dates and times
  • Clients / patients log in and select convenient appointment time

Benefits Health & Wellness Appointment System
  • Reduces the time involved in scheduling event
  • Schedule any number of participants per time slot
  • Stagger your scheduling to minimize congestion
  • Spread your scheduling evenly across the day
  • Provides ability to monitor appointment registration in real-time and make immediate changes to schedule to balance appointment load
  • Send email and SMS reminders prior to the scheduled appointment
  • Provides ability to send follow-up emails to clients
  • Able to accept credit card payments online

Interested specifically in Flu Shot Scheduling? Learn More....

Sign up now - you will not be invoiced until after your first event and if for any reason you are not satisfied and do not want to use the system again, there is no obligation to pay.

  • Save countless hours of administrative work
  • Eliminate the hassle of pen and paper scheduling
  • Use our powerful administrative software to set up your scheduler
Schedule a call with one of our support staff to view a demo and discuss options for your school or organization
Schedule A Call

Try the following demos to experience the way a patient or client can easily make appointments using pickAtime. To view the user interface used to set up the demos, visit our How it Works page.

These demos are just examples of the powerful features that you can use for health and wellness scheduling; your business can easily create a significantly different setup to meet your unique needs.

Wellness Screenings
This is a demo of a company providing wellness screenings.
View Demo
Medical Office
This is a demo of a medical office providing online appointment scheduling.
View Demo
Flu Shots
This is a demo of a company providing flu shot scheduling.
View Demo
This is a demo of a company providing Covid-19 Testing and Covid-19 Antibody Testing.
View Demo

Download or print our features summary for reference.

Front End
  • Optimized for mobile
  • Customizable login page. Add custom text, custom logo, links to consent forms, etc.
  • Use scheduling site as stand-alone or as link from client website
  • Available slots can be displayed in a table format or a textual format
  • Provides customer with printable appointment schedule
  • Allows customer to cancel / reschedule appointment
  • Allows customer to edit their contact information and change their password
  • 24/7 access for online scheduling
  • Will not display other scheduled appointments to customer
  • Provides ability to collect customer and/or appointment specific information upon registration or appointment scheduling
  • Accept credit card payments online
Account Setup
  • Printable Online Manager guide
  • 24/7 email support
  • Ability to control when the scheduler is open and closed to customers
  • Ability to control how far in advance customers can book appointments
  • Ability to control how much time prior to an appointment an appointment can be cancelled
  • Total number of appointments per customer can be limited
  • Total number of appointments by appointment type can be limited
  • Frequency of appointment scheduling by customer can be limited
  • Ability to restrict scheduling access by employeeID, patientID, or other key
  • Supports multiple time zones
  • Supports 24 hour clock
  • Supports European date format (i.e. dd/mm/yyyy)
Appointment Management
  • Slot length can be variable
  • Ability to have single or multiple appointments per time slot
  • Supports both one time and periodic appointment scheduling
  • Appointment schedule can be displayed before or after login
  • Ability to search appointments by customer or by date
  • Outlook calendar appointment can be made for appointment provider
  • Supports range of service / appointment types
  • Ability to limit number of appointments per resource / per day. Display your entire day of availability but only allow a fixed number of appointments to be booked.
  • Ability to display rolling number of appointment slots per day, to allow you to fill up early morning slots first
  • Confirmation emails
  • Cancellation emails
  • Reminder emails can be set by customer and/or set by client
  • Multiple reminder emails at specified length of times prior to appointment can be set
  • Email template for all emails can be customized, links to supporting documents, consent forms, images can be added
  • Follow-up and Custom email options available
  • Text reminder option
  • Provides access to real-time reports
  • Excel export option available on reports
  • Ability to set up scheduled report delivery by email
  • Reports can be run for a specific date range
  • Reports can be generated by provider, by location, by event
  • Slot report available displaying all available time slots -- can be used to schedule walk-in appointments
  • Summary report on % of slots filled per location
  • Optional email notification when % of slots exceeds an administrator specified number
Customer Management
  • Provides online searchable customer database
  • User defined customer information can be collected
  • Maintains customer appointment history, including appointments scheduled and cancelled
  • Maintains customer log including record of all emails sent
Administrative Management
  • Multiple user access levels available
  • Limited access can be set for specific email addresses
  • Report viewing access only is available
  • Appointment making access only is available
  • Full administrative power is available
  • PickAtime is hosted on dedicated servers in a locked and secure data center.
  • Secure Socket Layer (SSL) technology is used to encrypt the data for transmission.
  • All information collected by pickAtime is made available only to the client that the customer is making an appointment with.

Cost - single or multiple day events
An event costs $0.30 per appointment. An event can include many days but each is a single location.
Cost - periodic events
A periodic style appointment book, where you have a template of slots that repeat each week, costs $25 per month, which includes two scheduling resources. Each additional resource costs $5 per month extra.

Try pickAtime’s Setup Services. We handle the setup of your scheduler. We create the account, including the setup of your available time slots. Our Setup Services include the customization of the front-end of your scheduler, as well as your email confirmations, reminders and any additional messaging you would like on the site. Email us at for more details. Free for first time clients.