Scheduling Parent Teacher Conferences has never been easier with pickAtime's Online Appointment Scheduler

Scheduling Parent Teacher
Conferences has
never been easier
with pickAtime's Online
Appointment Scheduler

Here's how it works

  • Create an online account
  • Easily import existing data and set up your schedule
  • Send parents to the online scheduling page
  • Login at your convenience to view teacher schedules and sign-up in minutes
  • Monitor registration in real-time
Benefits for Administrators
  • Reduce the time involved in scheduling conferences
  • Increase parent participation
  • Eliminate the need for pen and paper scheduling
  • Use powerful reports to manage the conference scheduling effectively
Benefits for Parents
  • Log in at any time to create, review, or modify your appointment
  • Select from all currently available times to find the most convenient time slot(s)
  • Print a schedule for your convenience
  • Request an email reminder prior to the conference event
Benefits for Teachers
  • Enjoy a schedule designed to meet your specific needs, including different appointment lengths from those of other teachers
  • Increase parent participation by monitoring registration and contacting parents who have not signed up

Sign up now - you will not be invoiced until after your first event and if for any reason you are not satisfied and do not want to use the system again, there is no obligation to pay.


Front End
Available 24/7 on desktop, tablet, and mobile. Include your school or organization name and logo. Customization of front-end messaging.

Account Setup
Powerful Administrative tool to setup scheduler. Numerous appointment customization options available. Group or individual appointment options.

Appointment Management
Ability to stagger appointment booking. Ability to automatically open up new slots when days, times fill up. Appointments can be automatically synced to most major desktop, mobile, and cloud-based calendaring solutions, including Outlook, Google, and iCal.

Customer Management
Manage customer information. View full customer history and upcoming appointments. Request and View any additional information requested of customer when registering and/or booking.

Fully customizable email and SMS Messages. Confirmation, Reminder, Custom and Follow-up Email Options.

Multiple reporting options, providing details on booking activity. Reports can be exported, printed, or emailed. Scheduled report delivery options.

Administrative Management
Multiple Administrative Access Levels allowed.

All data transmission is SSL encrypted. State-of-the-art computer servers are protected by biometric access protocols and 24-hour surveillance.


"PickATime is simply by far the easiest, most affordable, and always reliable system for scheduling events. We use the system for parentsí conferences. Our school sends a set-up file to pickAtime; they send us a link, which in turn we publish in our Parents portal. Once published, parents quickly log in and we have 85% of the schedule completed in 10 minutes. No hassles, no problems.

Recommend pickAtime for your school."

- Andrew Speyer
Director of IT at Choate Rosemary Hall

"Shore Country Day School will celebrate 10 years of pickAtime next year! We first implemented pickAtime for Shore's Parent Conferences in the Winter of 2007. At that time, online signups were a big change for our school. No longer did we post sign-up sheets requiring parents to come into school and compete elbow to elbow for their desired slots! Now, when we open each conference event, parents access the authenticated pickAtime link through our website and we typically see almost half our conference slots fill up within the first hour...all behind the scenes! Parents love being able to schedule appointments from work or when on the go using their smartphone or tablet. Managing optional conference childcare sign-ups and changes to appointments provide even more conveniences for parents as well as streamlining the administrative processes for our staff. Our faculty also rely on easy access to their schedules as they plan for conferences. We have always found pickAtime Support to be exceptionally responsive for any set-up questions or issues. Once a year, when we host a whole school event that requires volunteer sign-up, there is never a charge for this service which we truly appreciate."

- Susan Morgan
Director of Technology at Shore Country Day School

"We LOVE pick-a-time!

Being a small school requires our teachers to wear many hats, and do varied tasks which is why we were thrilled to discover how convenient and easy to use Pick-a-Time really is. The service has simplified our onerous scheduling challenges and put our families in the driver's seat, allowing them the freedom to choose times that work best for them. Lastly, it is wonderfully cost effective - saving us time and frustration."

- Carolyne Cybulski
Principal / Teacher / Literacy Clinician