Full Features

Front End

Customizable login page, with the ability to add custom text, custom logo
Use scheduling site as stand-alone or as link from school website
Single Sign On option available through our partner companies
Provides visual display of available teacher/team time slots
Allows parent to view sibling schedules side by side
Optionally allows parents to book longer appointment times with different teachers
Provides parent with printable appointment schedule
Allows parent to cancel and rebook appointment
Allows parents to receive Outlook or Gmail calendar invitations they can add to their online calendar
Prevents parent from booking appointments that put them in two places at the same time
Optionally prevents parent from booking back-to-back appointments with different teachers to ensure that parents have time to get to the next appointment
Allows parent to edit their contact information and change their password
24/7 access for online scheduling
Will not display other scheduled appointments to parent
Provides ability to collect parent and/or appointment specific information upon registration or appointment scheduling
At time of booking, provides ability for parents to let teachers know specific issues they'd like to discuss

Account Setup

Printable Online Manager guide
24/5 M-F email support
Ability to control when the scheduler is open and closed to parents
Ability to control how far in advance parents can book appointments
Ability to control how much time prior to an appointment an appointment can be cancelled
Total number of appointments per family can be limited, total number of appointments per student can be limited
Total number of appointments by appointment type can be limited
Ability to create teams of teachers and ensure that teachers are not double booked
Ability to allow some teachers to have longer conference times than other teachers or allow some teacher/class combinations to have longer conference times
Supports multiple time zones
Supports 24 hour clock
Supports European date format (i.e. dd/mm/yyyy)

Appointment Management

Slot length can be variable -- no restrictions on appointment length of time
Ability to have single or multiple appointments per time slot
Administrators have the ability to override parent settings and schedule longer appointments at request of either teacher or parent
Ability to search appointments by parent or by date
Outlook or Gmail calendar appointments can be made for teacher
Supports range of service / appointment types
System ensures that only one conference per teacher per student is scheduled. If your student has a teacher for 2 classes, you have the option of allowing the parent to make 2 appointments or restrict it to the 1 per student / per teacher
Teachers can have different schedules, including different dates, start and end times, and length of conference slots
Break times can be different for each teacher
Optional auto-assign of appointments (by request)

Messaging

Confirmation emails
Cancellation emails
Reminder emails can be set by parent and/or set by school
Multiple reminder emails at specified length of times prior to appointment can be set
Email template for all emails can be customized, links to supporting documents, images can be added
Follow-up and Custom email options available

Reporting

Customer Management

Provides online searchable parent / student database
User defined parent information can be collected
Maintains parent appointment history, including appointments scheduled and cancelled
Maintains parent log including record of all emails sent

Administrative Management

Security

PickAtime is hosted on dedicated servers in a locked and secure data center.
Secure Socket Layer (SSL) technology is used to encrypt the data for transmission.
All information collected by pickAtime is made available only to the school that the parent is making an appointment with.