pickAtime business scheduling software

Business

Any business that takes appointments for events/workshops/training programs can benefit from pickAtime's online scheduling service. From large corporations and non-profit organizations to small businesses, pickAtime's scheduling system simplifies the entire registration process.


Easy to setup and simple to use, here's how it works:

  • Administrators set up and monitor event schedule
  • Customer logs in 24/7 and schedules a convenient appointment time
Benefits
  • Simplify appointment scheduling or event registration with our easy process that will provide the schedule of appointments or events to your customers
  • Allow multiple locations access to your online scheduling book
  • Collect customizable contact information from customers
  • Send email reminders prior to the scheduled appointment
  • Accept credit card payments

Sign up now - you will not be invoiced until after your first event and if for any reason you are not satisfied and do not want to use the system again, there is no obligation to pay.


ANY TIME ON ANY DEVICE

pickAtime scheduling software
  • Save countless hours of administrative work
  • Eliminate the hassle of pen and paper scheduling
  • Use our powerful administrative software to set up your scheduler
Schedule a call with one of our support staff to view a demo and discuss options for your school or organization.

Schedule A Call


Business Scheduling Demos

Business Scheduling Demos

Try the following demos to experience the way your clients can easily make appointments or register for an event using pickAtime.

These demos are just examples of the powerful features that you can use for business scheduling; your business can easily create a significantly different setup to meet your unique needs.


Interviews
This is a demo of a company providing online sign-ups for interviews.
View Demo
Benefits Training
This is a demo of a company providing online scheduling for benefits training for their employees.
View Demo
Auto Repair
This is a demo of an Auto Repair shop. They provide different appointments types depending on the type of service you need.
View Demo
Facility Scheduling
This is a demo for a company that has large conference areas available for booking.
View Demo
Hair Salon
This is a demo of a hair salon online scheduler.
View Demo
Therapist Offices
This is a demo of a therapist office scheduler
View Demo
Health Clubs/Personal Trainers
This is a demo for a scheduler for personal trainers at health clubs
View Demo
Mobile Mammography
This is a demo for a mobile mammography appointment scheduler
View Demo
Travel Vaccines
This is a demo for scheduling travel vaccine appointments at a doctor's office
View Demo
Community Appointments
This is a demo for scheduling community appointments such as CPR or First Aid courses
View Demo
Blood Donation
This is a demo for scheduling blood donation appointments
View Demo
Car Detailing
This is a demo for a car detailing company to schedule appointments
View Demo
Portrait Studio
This is a demo for a portrait studio to schedule their appointment times
View Demo
Spa and Massage
This is a demo for scheduling spa and massage appointments
View Demo
Tax Services
This is a demo for tax services appointment scheduling
View Demo
Teacher Job Fair
This is a demo for job fair appointment scheduling
View Demo
College & University Advising Office Appointments
This is a demo for institutions of higher education and their scheduling needs
View Demo
Parent Survey for Sports Travel
This is a demo of a survey for parents
View Demo



Full feature list - Business

Full feature list - Business

Download or print our features summary for reference.

Front End

  • Customizable login page,with ability to add custom text, custom logo, and links to consent forms, etc.
  • Use scheduling site as stand-alone or as link from client website
  • Available slots can be displayed in a table or text format
  • Provides customer with printable appointment schedule
  • Allows customers to receive Outlook or Gmail calendar invitation they can add to online calendar
  • Allows customer to cancel / reschedule appointment
  • Allows customer to edit their contact information and change their password
  • 24/7 access for online scheduling
  • Will not display other scheduled appointments to customer
  • Provides ability to collect customer and/or appointment specific information upon registration or appointment scheduling

Account Setup

  • Printable Online Manager guide
  • 24/5 M-F email support
  • Ability to control when the scheduler is open and closed to customers
  • Ability to control how far in advance customers can book appointments
  • Ability to control how much time prior to an appointment an appointment can be cancelled
  • Total number of appointments per customer can be limited
  • Total number of appointments by appointment type can be limited
  • Frequency of appointment scheduling by customer can be limited
  • Ability to restrict scheduling access by employee ID, patient ID, or other key field
  • Supports multiple time zones
  • Supports 24 hour clock
  • Supports European date format (i.e. dd/mm/yyyy)

Appointment Management

  • Slot length can be variable
  • Ability to have single or multiple appointments per time slot
  • Supports both one time and periodic appointment scheduling
  • Appointment schedule can be displayed before or after login
  • Ability to search appointments by customer or by date
  • Outlook calendar appointment can be made for appointment provider
  • Supports range of service / appointment types
  • Ability to limit number of appointments per resource / per day. Display your entire day of availability but only allow a fixed number of appointments to be booked.
  • Ability to display rolling number of appointment slots per day, to allow you to fill up early morning slots first

Email

  • Confirmation emails
  • Cancellation emails
  • Reminder emails can be set by customer and/or set by client
  • Multiple reminder emails at specified length of times prior to appointment can be set
  • Email template for all emails can be customized, links to supporting documents, consent forms, images can be added
  • Follow-up and Custom email options available

Reporting

  • Provides access to real-time reports
  • Excel export option available on reports
  • Ability to set up scheduled report delivery by email
  • Reports can be run for a specific date range
  • Reports can be generated by provider, by location, by event
  • Slot report available displaying all available time slots -- can be used to schedule walk-in appointments
  • Summary report on % of slots filled per location
  • Optional email notification when % of slots exceeds an administrator specified number

Customer Management

  • Provides online searchable customer database
  • User defined customer information can be collected
  • Maintains customer appointment history, including appointments scheduled and cancelled
  • Maintains customer log including record of all emails sent

Administrative Management

  • Multiple user access levels available
  • Limited access can be set for specific email addresses
  • Report viewing access only is available
  • Appointment making access only is available
  • Full administrative power is available



Pricing

Cost - single or multiple day events
An event costs $0.30 per appointment. An event can include many days but each is a single location.
Cost - periodic
A periodic style appointment book, where you have a template of slots that repeat each week, costs $25 per month, which includes two scheduling resources. Each additional resource costs $5 per month extra.



SHORT ON TIME?


Try pickAtime’s Setup Services. We handle the setup of your scheduler. We create the account, including the setup of your available time slots. Our Setup Services include the customization of the front-end of your scheduler, as well as your email confirmations, reminders and any additional messaging you would like on the site. Email us at info@pickatime.com for more details. Free for first time clients.