K-12 School Scheduling

Meet all your scheduling needs more effectively and efficiently with pickAtime's K-12 School Scheduling services.

Easy to setup and simple to use, here's how it works:

Administrator sets up event schedule with dates and times
Parents / Students log in and select a convenient appointment time

Use pickAtime for all your K-12 scheduling needs. Some examples include:

School Tours / Open House
Admissions Interviews
Counseling Appointments
Summer School Registration
Career Fair
Teacher Training
Volunteer Signups
College Rep Visits
iPad / Laptop Checkout Appointments
Shadow Student Visit Days
Uniform Fittings
Senior Photos
Parent Surveys

Benefits

Eliminate Pen and Paper Scheduling
Reduce back and forth phone call messaging
Give your students and parents 24/7 access to the scheduler

Sign up now - You will not be invoiced until after your first event and if for any reason you are not satisfied and do not want to use the system again, there is no obligation to pay.

ANY TIME ON ANY DEVICE

Save countless hours of administrative work
Eliminate the hassle of pen and paper scheduling
Use our powerful administrative software to set up your scheduler

Schedule a call with one of our support staff to view a demo and discuss options for your school or organization.

Schedule A Demo

K-12 School Scheduling Demos

K-12 School Scheduling

Full Feature List

Pricing

Try the following demos to experience the way a parent or a student can easily make appointments using pickAtime.

These demos are just examples of the powerful features that you can use for K-12 scheduling; your school can easily create a significantly different setup to meet your unique needs.

Advisor/Advisee Session This is a demo to schedule a session with an advisor or advisee	View Demo
HS Career Fair This is a demo for a Career Fair scheduler	View Demo
School Tours This is a demo to schedule School Tours	View Demo
Summer School Registration This is a demo to register for Summer School	View Demo
Volunteer sign-up This is a demo to schedule volunteers for the school	View Demo
Open Enrollment School Registration This is a demo to register for school	View Demo
Parent Survey for Sports Travel This is a demo of a survey for parents	View Demo

Full feature list - K-12 scheduling

K-12 School Scheduling

Try a Demo

Pricing

Download or print our features summary for reference.

Front End

Optimized for mobile
Customizable login page, with ability to add custom text, custom logo, and links to consent forms, etc.
Use scheduling site as stand-alone or as link from school website
Available slots can be displayed in a table, text, date, or list format
Provides parents with printable appointment schedule
Allows parents to receive Outlook or Gmail calendar invitation they can add to online calendar
Allows parents to cancel and reschedule appointment
Allows parents to edit their contact information and change their password
24/7 access for online scheduling
Will not display other scheduled appointments to parents
Provides ability to collect parent and/or appointment specific information upon registration or appointment scheduling

Account Setup

Printable Online Manager guide
24/5 M-F email support
Ability to control when the scheduler is open and closed to parents
Ability to control how far in advance parents can book tours, counseling, office hours, etc...
Ability to control how much time prior to an appointment an appointment can be cancelled
Total number of appointments per parent can be limited
Total number of appointments by appointment type can be limited
Frequency of appointment scheduling by parent can be limited
Ability to restrict scheduling by parent ID or other key fields
Supports multiple time zones
Supports 24 hour clock
Supports European date format (i.e. dd/mm/yyyy)

Appointment Management

Slot length can be variable
Ability to have single or multiple appointments per time slot
Supports both one time and periodic appointment scheduling
Appointment schedule can be displayed before or after login
Ability to search appointments by parent or by date
Outlook or Gmail calendar appointment can be made for appointment provider
Supports range of service and appointment types
Ability to limit number of appointments per resource/per day. Display your entire day of availability but only allow a fixed number of appointments to be booked.
Ability to display rolling number of appointment slots per day, to allow you to fill up early morning slots first

Messaging

Confirmation emails
Cancellation emails
Reminder emails can be set by parent and/or set by the school
Multiple reminder emails at specified length of times prior to appointment can be set
Email template for all emails can be customized, links to supporting documents, images can be added
Follow-up and Custom email options available
Text reminder option

Reporting

Provides access to real-time reports
Excel export option available on reports
Ability to set up scheduled report delivery by email
Reports can be run for a specific date range
Reports can be generated by provider, by location, by event
Slot report available displaying all available time slots -- can be used to schedule walk-in appointments such as booth volunteering
Summary report on % of slots filled per location
Optional email notification when % of slots exceeds an administrator specified number

Customer Management

Provides online searchable customer database
User defined parent information can be collected
Maintains parent appointment history, including appointments scheduled and cancelled
Maintains parent log including record of all emails sent

Administrative Management

Multiple user access levels available
Limited access can be set for specific email addresses
Report viewing access only is available
Appointment making access only is available
Full administrative power is available

Security

PickAtime is hosted on dedicated servers in a locked and secure data center.
Secure Socket Layer (SSL) technology is used to encrypt the data for transmission.
All information collected by pickAtime is made available only to the school that the parent is making an appointment with.

Pricing

K-12 School Scheduling

Try a Demo

Full Feature List

Cost - single or multiple day events

An event costs $0.30 per appointment. An event can include many days but each is a single location.

Cost - periodic events

A periodic style appointment book, where you have a template of slots that repeat each week, costs $25 per month, which includes two scheduling resources. Each additional resource costs $5 per month extra.

SHORT ON TIME?

Try pickAtime’s Setup Services. We handle the setup of your scheduler. We create the account, including the setup of your available time slots. Our Setup Services include the customization of the front-end of your scheduler, as well as your email confirmations, reminders and any additional messaging you would like on the site. Email us at info@pickatime.com for more details. Free for first time clients.