Pricing - Parent Teacher Conferences

Pricing -
Parent Teacher
Conference Scheduling

Pickatime pricing for parent-teacher conferences is straight forward and affordable. We use a simple pricing model that ensures that you won't be charged for substitute teachers.


Costs are based on the number of teachers per parent-teacher conference session. A session can span several evenings. Most schools have a fall and a winter or spring session.


Two rates are used to accommodate the different lower and upper grade classroom models. One rate (Upper) is for the grades where each student has more than four teachers. A different rate (Lower) is for the grades where each student generally has just one teacher, but pickatime allows up to four.

Teachers Cost per teacher
Upper Lower
1-19 $12.00 $3.00
20-49 $10.00 $2.50
50-74 $9.00 $2.25
75 and more $8.00 $2.00
Call for district discounts


There is a minimum charge for Parent Teacher Conferences of $50 per event. If your total comes in below this minimum you would be charged $50.


Pickatime will automatically send an email invoice after your parent-teacher conferences are finished. To determine your charges pickatime looks at your records for each teacher and decides whether that teacher has students with more than four classes. If the students of the teacher have more than four, then the Upper rate is used. If the students of the teacher have fewer than four, then the Lower rate is used. There is no charge for teachers that have no classes so you don't need to worry that you will be charged for substitute teachers.